Vendor Compliance, broken down into the work it actually involves
"Vendor compliance" covers a lot of ground. Here's exactly what we do under that heading — so you know what you're buying before you buy it.
Registers & licences under the Contract Labour Act
The Contract Labour (Regulation & Abolition) Act is where most vendor-compliance failures actually begin — a lapsed licence, a missing gate register, a principal-employer certificate nobody renewed. We treat this as the foundation, not an afterthought.
- Principal Employer registration certificate — issued, updated, renewed
- Contractor licences tracked against expiry, per site
- Gate entry / exit registers maintained and reconciled monthly
- Form V, Form VI, Form XII and related statutory forms kept current
An outside eye on every vendor's paperwork
Contractors rarely misreport on purpose — but a busy sub-contractor's HR desk makes mistakes, and those mistakes become your liability. Our audits catch the gap before an inspector does.
- Sampling of wage registers against bank disbursement records
- Cross-verification of statutory registers against actual headcount
- Written audit report with a prioritised list of corrections
- Follow-up check to confirm each correction actually happened
Contributions checked, not just collected
A contractor invoice can show a PF deduction that never actually reached EPFO. We reconcile the challan against the wage register every cycle, so the number your finance team pays matches the number that was actually remitted.
- Monthly PF and ESI challans verified against wage registers
- Labour Welfare Fund and Professional Tax remittance checks
- Statutory returns filed on the correct cycle, every time
- Inspection and notice handling if EPFO or ESIC flags a gap
New vendors documented correctly from day one
Most compliance debt is inherited from a vendor who was never asked for the right paperwork at onboarding. We build the documentation checklist into your procurement process, not after the contract is signed.
- Standard document checklist issued to every new vendor
- Licence and registration validity checked before work begins
- Annexures and undertakings drafted to your contract templates
- Ongoing checklist tracking so nothing lapses mid-contract
SaralComply and Comply Vendor
Two platforms, built in-house: SaralComply runs your own establishment's compliance calendar, while Comply Vendor gives you a live view of every contractor's document status, annexures and audit history — no more chasing a folder of PDFs by email.
Request Login AccessPick the depth of coverage your business needs
Every plan below is a starting point for a conversation, not a fixed price card — final scope depends on your site count, contractor headcount and state spread.
Essential
For a single establishment with a small contractor base.
- Registers & licence tracking
- Quarterly contractor audit
- PF/ESI challan verification
- Email support
Growth
For multi-site employers with an active contractor pipeline.
- Everything in Essential
- Monthly contractor audits
- Vendor onboarding documentation
- SaralComply dashboard access
- Priority inspection support
Enterprise
For multi-state operations with a large vendor ecosystem.
- Everything in Growth
- Dedicated account team
- Comply Vendor platform, full access
- On-call inspection response
- Custom reporting cadence
Tell us your site count — we'll scope it for free
No obligation. Most first conversations run about 20 minutes.